Barking & Dagenham College provides a range of computing services to supplement and enhance the learning experience for students. We have developed this policy to ensure that student data is protected and that these resources are effectively used and available when needed. We also need to ensure the correct use of our systems and deter abuse.
Barking & Dagenham College has a commitment to the confidentiality, integrity, availability and legitimate use of data used on its computer systems. A breach of any of these could result in financial loss, disruption of services and/or legal action against the College.
This document explains the code of conduct required by students to enable Barking & Dagenham College to fulfil its statutory duty to prevent:
- Unauthorised access to College systems.
- Unauthorised alteration, disclosure or destruction of data.
- Accidental loss or destruction of data that is processed or stored on the College’s computer systems.
- Illegal use of unlicensed software.
- Malicious introduction of viruses or trojans.
- Use of College PCs for the purpose of hacking or other illegal activity.
Additionally, the policy provides general information and advises on best practice. Access to College systems is on the understanding that you have read and understood the policy. If you are unsure about any aspect of the policy seek advice from your tutor.
Your first use of the College IT system demonstrates your consent to the terms of this policy.
Note:The term PC refers to all type of computers in use at Barking & Dagenham College and includes the Apple Mac range.
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- Change your password at regular intervals.
- Observe all restrictions, including copyright, placed on the use of information, software and data.
- Only use PCs and IT equipment supplied by the College when on College premises.
- Ensure you have ILCT approval before purchasing any computing hardware or software.
- Requisitions must be authorised by the Head of ILCT.
When reporting faults to the ILCT Service Desk, provide Contact Name, Extn No., Nature of problem, fault or query, Location and Asset number of equipment (this is stencilled onto the case)
- Do not connect a PC, Laptop, Wireless Hub or any other equipment to the College’s wired data network without the express permission of the College ILCT department. Seek guidance from your tutor if you need to do this.
- Never write down any passwords or access codes.
- Do not divulge your password to anyone else. If someone else requires access to your work, use a shared folder on the G drive.
- Never use resources in such a way that the work of other users, the integrity of the computing equipment or any stored programs or data may be jeopardised.
- Never move or remove computing equipment from the location in which it was installed without authorisation from ILCT.
- Do not consume any food or drink within the proximity of any computing equipment.
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3. Use of your PC
Log out and turn off your PC at the end of the session or when leaving it unattended.
- Altering the voltage setting on a PC power unit is a serious disciplinary offence and renders you liable for the cost of any repair.
- Do not switch on or re-boot any PC with a floppy diskette in the drive unless directed to by a member of staff, it may be infected by a virus.
- Do not attempt to gain access to any PC or system to which you have not been given appropriate authority.
- Never attempt to log on to any PC or system using someone else’s account without their knowledge and consent.
- Do not access or use a PC left logged on by someone else. Log out or report it to your lecturer or other responsible member of staff.
- Never modify the configuration of any PC.
- Never disable or modify anti-virus software.
Barking & Dagenham College regularly monitors student screens remotely to ensure students are on task and that there is no misuse of College systems. Please be aware that your screen may be viewed at any time by College staff.
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4. Using Software on your PC
Never load software that has not been supplied by the College onto any PC, without permission. Do not run any software on a College PC that has not been supplied or approved by the College. Do not delete programs, icons or files that do not belong to you, without permission from College staff.
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5. Using Removable Media on College PCs
- Avoid using floppy disks if possible they are notoriously unreliable and frequently lose data.
- USB memory sticks are a better alternative.
- Write protect floppy disks before use, unless you need to write to them. Label all floppies with your name.
- Never use floppy disks to store important documents without having backup copies elsewhere.
- Do not allow other people to use disks on your PC unless you are certain they have been checked for viruses and are virus free.
- Do not leave disks or memory sticks in your PC longer than is absolutely necessary.
- Never use CD-Writers to make copies of copyrighted program or audio CDs
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6. Programs & Data
- Store your coursework and files in your personal folder on the H drive.
- Take regular independent copies of important data and store them offline in a secure place. Student folders are wiped during the summer so make sure you have a copy of all work you wish to keep.
- Remove obsolete data belonging to you from the system when no longer required.
- Never load or store programs or data on College PCs or systems that are not related to your coursework. The College allocates disk quotas for storage of student data.
- Do not store music files in your College folders that have not been supplied by the College.
- Do not store home photos in your College folders unless they are directly required for coursework.
- Do not use portable versions of applications on College PCs. Do not attempt to use any hacking or system administration software on College systems. This is a serious disciplinary offence.
- Do not store data on the local hard drive of the PC you are using.
Barking & Dagenham College monitors the content of folders on College systems as part of routine backup activities and to detect malicious code such as viruses or Trojans, any illicit material found during such monitoring will result in disciplinary action.
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7. Using Email
The email system for students at Barking & Dagenham College is provided for course-related use and should not be used as a general bulletin board, for personal use or to sell or buy things.
Report any derogatory or malicious email received. Always be suspicious of unsolicited email unless you are sure it is from a trusted source. Many viruses are transmitted via email and infect on opening.
- Never make abusive or defamatory remarks in email. Email messages are seen as the same as written documents as far as the libel laws are concerned.
- Do not pass on chain email. They often use some incentive such as receiving money or gifts or contributing to some charity or good cause. These incentives are bogus.
- Never transmit material that is designed or likely to cause annoyance, inconvenience or needless anxiety.
- Never create or circulate messages or attachments that are offensive, harassing, obscene, racist, sexist, threatening or libellous. This is regarded as a serious breach of conduct.
- Never transmit material such that it infringes the copyright of another person. Do not use email to transmit unsolicited commercial or advertising material. Avoid the use of “spamming” – i.e. copying messages to large groups of people who may not wish to, or need to, read them.
- Do not make changes to someone else’s message and pass it on without saying you have made these changes. Misrepresentation is unethical.
While Barking & Dagenham College does not routinely monitor the content of emails, they may be open to inspection during investigations into misuse. The College does collect statistical information about the number of inbound and outbound emails, who they are from and to as part of the spam filtering service.
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8. Using the Internet & Intranet
- The Internet and VLE at Barking & Dagenham College is provided primarily for course-related use and should not be used for personal use during course-time without permission from your lecturer or learning centre staff. You may find various sites blocked, if access to a particular site is required for your curriculum inform your lecturer or learning centre staff, who can arrange for the site to be unblocked.
Observe copyright regulations relating to material obtained via the Internet. Never pass on copyrighted material without the permission of the author. Computer screensavers are often copyrighted software and should not be downloaded.
- Never intentionally access pornographic sites or sites containing other undesirable material e.g. racist terminology or nudity. Report any unintentional access to your lecturer or member of staff.
- The use of P2P/torrent programs to exchange games, copyrighted music or video files is specifically prohibited.
- The use of proxy software or proxy websites to attempt to bypass the College content filtering system is prohibited.
- The use of Chat Rooms is not allowed without permission from your lecturer or learning centre staff.
- Do not attempt to access social networking sites such as Facebook or MySpace. Do not use the Internet to send SMS text messages to mobile phones. The use of Instant Messaging (e.g. AIM, ICQ, MSN, Yahoo, AOL, Miranda) is not allowed.
- Do not download any software from the Internet without permission. Students must never engage in political, religious or racial discussions on the College VLE or through outside newsgroups using the College’s computer system.
- Students must never post any defamatory remarks on Internet sites that bring the College, its staff or students into disrepute or otherwise misrepresent or distort the facts.
Barking & Dagenham College monitors use of the Internet and record sites visited, from which machine and the user id using Real-Time Web Security and Access Monitoring software to check that the College is complying with regulatory and self-regulatory procedures. Misuse or abuse will lead to disciplinary action.
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Barking & Dagenham College utilises remote monitoring software that is able to display the screen of any student PC, as a learning aid and to detect unauthorised use of the PCs and IT system. Misuse can be readily detected and reported.
All computer users at Barking & Dagenham College, whether they be staff, students or outside contractors, are required to abide by the ILT Policy. Breaches of many of the instructions may result in disciplinary action.
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- Data Protection Act 1998
- Computer Misuse Act 1990
- Copyright, Designs and Patents Act 1988
- Human Rights Act 1998 Regulation of Investigatory Powers Act 2000
- Defamation Act 1996
- Telecommunications (Lawful Business Practice) (Interception of Communications) Regulations 2000
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